Email Form As Shown (Not in Tabular Format) (1 Viewer)

Cat_129

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Hey,

I have been tasked with trying to migrate our systems from Excel to Access

I have created a form which has a couple of fields and 3 images in it that the user selects via a browse macro. I then wish for that form to be emailed, exactly as its shown on the screen to the user to certain people.

I have tried all the build in functions, but these turn it into table and the images are lost, all that is shown is the images server path.

I can do this in excel, so I assume access should be able to do something similar.

Or do I need it to generate a report of the form and then email that?

Sorry its about 15 years since I last used Access

Thanks,
Cat
 

theDBguy

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Hi Cat. Welcome to AWF! Have you tried creating a Report that looks like your form and then emailing the report instead of the form?
 

Cat_129

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Hi Cat. Welcome to AWF! Have you tried creating a Report that looks like your form and then emailing the report instead of the form?

Thanks for the welcome.

I haven't, I was aware I could do this but was hoping to do it in one step within VB, and save myself some time creating a report as the report would only be created to be emailed, and I dont think many people are even going to look at the email.
 

Mark_

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First question is how are you trying to send the Email?

For myself, I normally use Outlook. Doing this I have to work out what the body of the Email will look like and code it so I can send exactly what I want.

Second question is are you trying to send a screen shot (image file) or formatted data (so people can cut and paste)?
 

Cat_129

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An image is fine, as the email is notify the core team there is an issue. The issue would be dealt with and closed out from with the database. The code I wrote previously was for excel and it simply selected the cells and used the MailEnvelope function within VB.

We are using outlook for all emails, and ideally it would send the email without the user having any input. Just click the complete button on the form and then they can forget about it.

I appreciate they are not the same, but it has been so long since I have used access I dont know if I am trying to get it to something it cant.

Thanks ,
Cat
 

arnelgp

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add a button on your form that will take a snapshot image of your form.
this image (bmp) will be saved to your Documents folder:
Code:
private sub button_click()
Call SaveClip2Bit(Environ("userprofile") & "\documents\image1.bmp")
end sub

paste this to new Module:
Code:
' https://access-programmers.co.uk/forums/showthread.php?t=245198
' pr2-eugin
'***********************************************************************************************
'   * Please leave any Trademarks or Credits in place.
'   *
'   * ACKNOWLEDGEMENT TO CONTRIBUTORS :
'   *       STEPHEN BULLEN, 15 November 1998 - Original PastPicture code
'   *       G HUDSON, 5 April 2010 - Pause Function
'   *       LUTZ GENTKOW, 23 July 2011 - Alt + PrtScrn
'   *       PAUL FRANCIS, 11 April 2013 - Putting all pieces together, bridging the 32 bit and 64 bit version.
'   *       CHRIS O, 12 April 2013 - Code suggestion to work on older versions of Access.
'   *
'   * DESCRIPTION: Creates a standard Picture object from whatever is on the clipboard.
'   *              This object is then saved to a location on the disc. Please note, this
'   *              can also be assigned to (for example) and Image control on a userform.
'   *
'   * The code requires a reference to the "OLE Automation" type library.
'   *
'   * The code in this module has been derived from a number of sources
'   * discovered on MSDN, Access World Forum, VBForums.
'   *
'   * To use it, just copy this module into your project, then you can use:
'   * SaveClip2Bit("C:\Pics\Sample.bmp")
'   * to save this to a location on the Disc.
'   * (Or)
'   * Set ImageControl.Image = PastePicture
'   * to paste a picture of whatever is on the clipboard into a standard image control.
'   *
'   * PROCEDURES:
'   *   PastePicture  :   The entry point for 'Setting' the Image
'   *   CreatePicture :   Private function to convert a bitmap or metafile handle to an OLE reference
'   *   fnOLEError    :   Get the error text for an OLE error code
'   *   SaveClip2Bit  :   The entry point for 'Saving' the Image, calls for PastePicture
'   *   AltPrintScreen:   Performs the automation of Alt + PrtScrn, for getting the Active Window.
'   *   Pause         :   Makes the program wait, to make sure proper screen capture takes place.
'**************************************************************************************************
'
' revised by arnelgp
'
' take snapshot of entire screen        (SaveScreen2Bit)
' take snapshot of current window/form  (SaveClip2Bit)
'
Option Explicit
Option Compare Text
 
'Declare a UDT to store a GUID for the IPicture OLE Interface
Private Type GUID
    Data1 As Long
    Data2 As Integer
    Data3 As Integer
    Data4(0 To 7) As Byte
End Type
 
'Declare a UDT to store the bitmap information
#If VBA7 Then
Private Type uPicDesc
    Size As Long
    type As Long
    hPic As LongPtr
    hpal As LongPtr
End Type
#Else
Private Type uPicDesc
    Size As Long
    type As Long
    hPic As Long
    hpal As Long
End Type
#End If
'Windows API Function Declarations
#If VBA7 Then
     
    'Does the clipboard contain a bitmap/metafile?
    Private Declare PtrSafe Function IsClipboardFormatAvailable Lib "user32" (ByVal wFormat As Long) As Long
     
    'Open the clipboard to read
    Private Declare PtrSafe Function OpenClipboard Lib "user32" (ByVal hwnd As LongPtr) As Long
     
    'Get a pointer to the bitmap/metafile
    Private Declare PtrSafe Function GetClipboardData Lib "user32" (ByVal wFormat As Long) As LongPtr
     
    'Close the clipboard
    Private Declare PtrSafe Function CloseClipboard Lib "user32" () As Long
     
    'Convert the handle into an OLE IPicture interface.
    Private Declare PtrSafe Function OleCreatePictureIndirect Lib "oleaut32.dll" (PicDesc As uPicDesc, RefIID As GUID, ByVal fPictureOwnsHandle As LongPtr, IPic As IPicture) As LongPtr
     
    'Create our own copy of the metafile, so it doesn't get wiped out by subsequent clipboard updates.
    Declare PtrSafe Function CopyEnhMetaFile Lib "gdi32" Alias "CopyEnhMetaFileA" (ByVal hemfSrc As LongPtr, ByVal lpszFile As String) As LongPtr
     
    'Create our own copy of the bitmap, so it doesn't get wiped out by subsequent clipboard updates.
    Declare PtrSafe Function CopyImage Lib "user32" (ByVal handle As LongPtr, ByVal un1 As Long, ByVal n1 As Long, ByVal n2 As Long, ByVal un2 As Long) As LongPtr
     
    'Uses the Keyboard simulation
    Private Declare PtrSafe Sub keybd_event Lib "user32" (ByVal bVk As Byte, ByVal bScan As Byte, ByVal dwflags As Long, ByVal dwExtraInfo As LongPtr)
 
#Else
 
    'Does the clipboard contain a bitmap/metafile?
    Private Declare Function IsClipboardFormatAvailable Lib "user32" (ByVal wFormat As Integer) As Long
     
    'Open the clipboard to read
    Private Declare Function OpenClipboard Lib "user32" (ByVal hwnd As Long) As Long
     
    'Get a pointer to the bitmap/metafile
    Private Declare Function GetClipboardData Lib "user32" (ByVal wFormat As Integer) As Long
     
    'Close the clipboard
    Private Declare Function CloseClipboard Lib "user32" () As Long
     
    'Convert the handle into an OLE IPicture interface.
    Private Declare Function OleCreatePictureIndirect Lib "oleaut32.dll" (PicDesc As uPicDesc, RefIID As GUID, ByVal fPictureOwnsHandle As Long, IPic As IPicture) As Long
     
    'Create our own copy of the metafile, so it doesn't get wiped out by subsequent clipboard updates.
    Declare Function CopyEnhMetaFile Lib "gdi32" Alias "CopyEnhMetaFileA" (ByVal hemfSrc As Long, ByVal lpszFile As String) As Long
     
    'Create our own copy of the bitmap, so it doesn't get wiped out by subsequent clipboard updates.
    Declare Function CopyImage Lib "user32" (ByVal handle As Long, ByVal un1 As Long, ByVal n1 As Long, ByVal n2 As Long, ByVal un2 As Long) As Long
     
    'Uses the Keyboard simulation
    Private Declare Sub keybd_event Lib "user32" (ByVal bVk As Byte, ByVal bScan As Byte, ByVal dwflags As Long, ByVal dwExtraInfo As Long)
 
#End If
   
'The API format types we're interested in
Const CF_BITMAP = 2&
Const CF_PALETTE = 9&
Const CF_ENHMETAFILE = 14&
Const IMAGE_BITMAP = 0&
Const LR_COPYRETURNORG = &H4
 
Private Const KEYEVENTF_KEYUP = &H2
Private Const VK_SNAPSHOT = &H2C
Private Const VK_MENU = &H12
 
' Subroutine    :   PrintScreen
' Purpose       :   Capture screen and places on the Clipboard
'               :   arnel g. puzon
Sub PrintScreen()
    'keybd_event VK_SNAPSHOT, 1, 0, 0
    keybd_event VK_SNAPSHOT, 0, 0, 0
End Sub

' Subroutine    : AltPrintScreen
' Purpose       : Capture the Active window, and places on the Clipboard.
Sub AltPrintScreen()
    keybd_event VK_MENU, 0, 0, 0
    keybd_event VK_SNAPSHOT, 0, 0, 0
    keybd_event VK_SNAPSHOT, 0, KEYEVENTF_KEYUP, 0
    keybd_event VK_MENU, 0, KEYEVENTF_KEYUP, 0
End Sub
 
' Subroutine    : PastePicture
' Purpose       : Get a Picture object showing whatever's on the clipboard.
 
Function PastePicture() As IPicture
    'Some pointers
#If VBA7 Then
    Dim h As LongPtr, hPtr As LongPtr, hpal As LongPtr, lPicType As Long, hCopy As LongPtr
#Else
    Dim h As Long, hPtr As Long, hpal As Long, lPicType As Long, hCopy As Long
#End If
    'Check if the clipboard contains the required format
    'If IsClipboardFormatAvailable(CF_BITMAP) Then
        'Get access to the clipboard
        h = OpenClipboard(0&)
        If h > 0 Then
            'Get a handle to the image data
            hPtr = GetClipboardData(CF_BITMAP)
 
            hCopy = CopyImage(hPtr, IMAGE_BITMAP, 0, 0, LR_COPYRETURNORG)
 
            'Release the clipboard to other programs
            h = CloseClipboard
            'If we got a handle to the image, convert it into a Picture object and return it
            If hPtr <> 0 Then Set PastePicture = CreatePicture(hCopy, 0, CF_BITMAP)
        End If
    'End If
End Function
 
 
' Subroutine    : CreatePicture
' Purpose       : Converts a image (and palette) handle into a Picture object.
' NOTE          : Requires a reference to the "OLE Automation" type library
#If VBA7 Then
Private Function CreatePicture(ByVal hPic As LongPtr, ByVal hpal As LongPtr, ByVal lPicType) As IPicture
#Else
Private Function CreatePicture(ByVal hPic As Long, ByVal hpal As Long, ByVal lPicType) As IPicture
#End If
    ' IPicture requires a reference to "OLE Automation"
#If VBA7 Then
Dim r As LongPtr
#Else
Dim r As Long
#End If
    Dim uPicInfo As uPicDesc, IID_IDispatch As GUID, IPic As IPicture
    'OLE Picture types
    Const PICTYPE_BITMAP = 1
    Const PICTYPE_ENHMETAFILE = 4
    ' Create the Interface GUID (for the IPicture interface)
    With IID_IDispatch
        .Data1 = &H7BF80980
        .Data2 = &HBF32
        .Data3 = &H101A
        .Data4(0) = &H8B
        .Data4(1) = &HBB
        .Data4(2) = &H0
        .Data4(3) = &HAA
        .Data4(4) = &H0
        .Data4(5) = &H30
        .Data4(6) = &HC
        .Data4(7) = &HAB
    End With
    ' Fill uPicInfo with necessary parts.
 
    With uPicInfo
        .Size = Len(uPicInfo) ' Length of structure.
        .type = PICTYPE_BITMAP ' Type of Picture
        .hPic = hPic ' Handle to image.
        .hpal = hpal ' Handle to palette (if bitmap).
    End With
 
    ' Create the Picture object.
    r = OleCreatePictureIndirect(uPicInfo, IID_IDispatch, True, IPic)
 
    ' If an error occurred, show the description
    If r <> 0 Then Debug.Print "Create Picture: " & fnOLEError(r)
 
    ' Return the new Picture object.
    Set CreatePicture = IPic
End Function
 
 
' Subroutine    : fnOLEError
' Purpose       : Gets the message text for standard OLE errors
#If VBA7 Then
Private Function fnOLEError(lErrNum As LongPtr) As String
#Else
Private Function fnOLEError(lErrNum As Long) As String
#End If
    'OLECreatePictureIndirect return values
    Const E_ABORT = &H80004004
    Const E_ACCESSDENIED = &H80070005
    Const E_FAIL = &H80004005
    Const E_Handle = &H80070006
    Const E_INVALIDARG = &H80070057
    Const E_NOINTERFACE = &H80004002
    Const E_NOTIMPL = &H80004001
    Const E_OUTOFMEMORY = &H8007000E
    Const E_POINTER = &H80004003
    Const E_UNEXPECTED = &H8000FFFF
    Const S_OK = &H0
 
    Select Case CLng(lErrNum)
        Case E_ABORT
            fnOLEError = " Aborted"
        Case E_ACCESSDENIED
            fnOLEError = " Access Denied"
        Case E_FAIL
            fnOLEError = " General Failure"
        Case E_Handle
            fnOLEError = " Bad/Missing Handle"
        Case E_INVALIDARG
            fnOLEError = " Invalid Argument"
        Case E_NOINTERFACE
            fnOLEError = " No Interface"
        Case E_NOTIMPL
            fnOLEError = " Not Implemented"
        Case E_OUTOFMEMORY
            fnOLEError = " Out of Memory"
        Case E_POINTER
            fnOLEError = " Invalid Pointer"
        Case E_UNEXPECTED
            fnOLEError = " Unknown Error"
        Case S_OK
            fnOLEError = " Success!"
    End Select
End Function
 
' Routine   : SaveClip2Bit
' Purpose   : Saves Picture object to desired location.
' Arguments : Path to save the file
 
Public Sub SaveClip2Bit(savePath As String)
On Error GoTo errHandler:
    AltPrintScreen
    Pause (3)
    SavePicture PastePicture, savePath
errExit:
        Exit Sub
errHandler:
    Debug.Print "Save Picture: (" & err.Number & ") - " & err.description
    Resume errExit
End Sub
 
' Routine   : Pause
' Purpose   : Gives a short interval for proper image capture.
' Arguments : Seconds to wait.
 
Private Function Pause(NumberOfSeconds As Variant)
On Error GoTo Err_Pause
    Dim PauseTime As Variant, Start As Variant
    PauseTime = NumberOfSeconds
    Start = Timer
    Do While Timer < Start + PauseTime
        DoEvents
    Loop
Exit_Pause:
    Exit Function
Err_Pause:
    MsgBox err.Number & " - " & err.description, vbCritical, "Pause()"
    Resume Exit_Pause
End Function

' arnel g. puzon
Public Sub SaveScreen2Bit(savePath As String)
On Error GoTo errHandler:
    PrintScreen
    Pause (3)
    SavePicture PastePicture, savePath
errExit:
        Exit Sub
errHandler:
    Debug.Print "Save Picture: (" & err.Number & ") - " & err.description
    Resume errExit
End Sub
 

Cat_129

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Fantastic, Thank you.

Will try it today and let you know if there are any issues.

Thanks again,
Cat
 

Cat_129

Registered User.
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Joined
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Messages
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Hey,

Thanks for the code, I tried it out and unfortunately this isn't suitable because it is taking a screenshot. I need it to only show the form.

I will create a report that looks like the form and see if that will email the images etc over as expected.

Thanks for the help so far guys

Cat
 

arnelgp

..forever waiting... waiting for jellybean!
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I created yet another function.
this time it only take a snapshot of the form.
 

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Cat_129

Registered User.
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Messages
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I created yet another function.
this time it only take a snapshot of the form.

Amazing, thank you so much. There is no way I could have figured that one out on my own.
 

arnelgp

..forever waiting... waiting for jellybean!
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you're welcome!
you might want to add a msgbox
after the image is generated so
it alerts you.
 

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